Why corporate email is bad for your business, and how to escape it. Regardless of what you call it — email overload, email fatigue, inbox clutter, or just plain email noise — corporate email is out of control. And if email is still the primary communication and collaboration tool in your organization, then your employees aren’t being as productive or innovative as they could be. Here are 3 huge problems with email: 1.) Doing everything in email makes people dumb. Undoubtedly, your employees are already drowning in a sea of CC’s, reply-to-alls, and endless email chains. Not to mention spam. Lots and lots of spam. It’s annoying, sure, but how bad is it really? Well, the average corporate user spends more than 25% of their workday reading and responding to email. And a study showed that the distraction from email reduces worker’s IQ by 10 points (that’s 2x more than smoking marijuana). That bad enough for you? But wait, there’s more… 2.) Email actually hurts communication. When all your communications are email-based, each message you send becomes less important. Crammed into the recipient’s already over-stuffed inbox, your message won’t get the attention you want and deserve. Then, when colleagues can’t be sure that their messages are getting read (or even seen), email itself becomes less and less effective. For one-to-one and one-to-many communications, email can suffice. But consider the scenario of many-to-many communications like planning an event, collaborating around revising a document, or building consensus among a group. If you’ve ever been the recipient of a 50+ email chain from multiple parties trying to plan or agree on a project, then you know how much time is wasted tracking the conversation and identifying an outcome, if there even was one. Worst of all, when someone is fired or quits, all the information in their email client effectively disappears from the rest of the organization. Past conversations about issues or solutions are essentially unavailable to current and future employees so the issues must be revisited and solutions recreated, wasting valuable employee time and company money. Why is email so bad? 3.) Email was never intended to be a collaboration tool.
Frankly, email was barely meant to be a communication tool — early email (circa 1972!!) consisted of putting a message in another user’s file directory where they could see it, like leaving a note on someone’s desk. Email advanced over the following decades, but it still retained its inherent flaws: Never-ending threads, reply-to-all buttons, address changes, response time, and a host of others. Email’s biggest pitfall, however, is as a collaboration tool. For document sharing, editing, or other document-related activities, using email quickly grinds productivity (and your mail server) to a halt. Because email encourages wasted effort, version confusion, and task redundancy. Need the latest version of a document? Are you sure the one in your email box is the latest and not the one being updated on someone else’s computer right now? Studies suggest that having to search through email to find current information or documents leads to a 20% or more productivity loss. Then there’s the constant security concerns of corporate hacking and virus-infecting. At the end of the day, email simply isn’t as capable, functional, or intuitive as using an Enterprise Social Network.
To read more click here. http://www.tibco.com/blog/2014/08/05/why-corporate-email-is-bad-for-your-business-and-how-to-escape-it/